3200's - Work Planning, Control, and Authorization Process

  • This process applies to all work done by employees, users, or subcontractors to ensure safety and quality of work. It is used in coordination with the Jefferson Lab Assurance Program Description, and other appropriate processes. These processes include, but are not limited to:
    • Department documented procedures
    • Maintenance of quality records
    • Work tracking tools
  • This process covers all work performed at Jefferson Lab, with the exclusion of Construction subcontractors. Each division/organization changes its work controls and processes to their activities; however, all follow the same guidance as outlined in this procedure. The Work Planning, Control and Authorization Flow Diagram provides a representation of the Work Planning, Control and Authorization process.
  • For information on this worksheet see ES&H Manual Chapter 3210 Appendix T1 Work Planning, Control, and Authorization Procedure
  • This appendix describes the procedure for determining the Risk Code for a task as defined by Jefferson Lab.
  • This document is used in conjunction with ES&H Manual Chapter 3210 Work Planning, Control, and Authorization Process
  • The WPC process applies to production (e.g., assembly and fabrication), maintenance, and repair activities performed by employees, users, and subcontractors. It is used in conjunction with the approved JSA Contractor Assurance System Description and other processes as appropriate.  These processes are described in the Integrated Safety Management System Program and include, but are not limited to the following aspects.
    • development of documented informal departmental “benchtop” procedures
    • work planning and control; coordination; and, tracking tools
    • risk-based identification and implementation of controls using a task hazard analysis (THA) or ePAS
    • development of formal work control documents (WCD) such as
      • temporary operational safety procedures (TOSPs),
      • operational safety procedures (OSPs),
      • other temporary WCDs (see Chapter 3320) or
      • use of ePAS Permits to Work and Certificates
    • lockout/tagout (LOTO) procedures for hazardous energy control or ePAS Isolation Certificates
    • authorization of work
    • lessons learned and records management

This procedure defines work processes and controls that would be established during an emergency, catastrophic system failure situation at Jefferson Lab. By their very nature, emergencies pose unique challenges, Jefferson Lab recognizes that listing the requirements for every possible emergency is prohibitive, but has used identified plausible situations to produce this guidance. These steps include:

  • Defining Catastrophic System Failure
  • Analyzing the Hazards
  • Verifying the System is in a Safe State
  • This process applies to all work done by employees, users, or subcontractors to ensure safety and quality of work. It is used in coordination with the Jefferson Lab Assurance Program Description, and other appropriate processes. These processes include, but are not limited to:
    • Department documented procedures
    • Maintenance of quality records
    • Work tracking tools
  • This process covers all work performed at Jefferson Lab, with the exclusion of Construction subcontractors. Each division/organization changes its work controls and processes to their activities; however, all follow the same guidance as outlined in this procedure. The Work Planning, Control and Authorization Flow Diagram provides a representation of the Work Planning, Control and Authorization process.
  • For information on this worksheet see ES&H Manual Chapter 3210 Appendix T1 Work Planning, Control, and Authorization Procedure
  • This appendix describes the procedure for determining the Risk Code for a task as defined by Jefferson Lab.
  • This document is used in conjunction with ES&H Manual Chapter 3210 Work Planning, Control, and Authorization Process
  • The WPC process applies to production (e.g., assembly and fabrication), maintenance, and repair activities performed by employees, users, and subcontractors. It is used in conjunction with the approved JSA Contractor Assurance System Description and other processes as appropriate.  These processes are described in the Integrated Safety Management System Program and include, but are not limited to the following aspects.
    • development of documented informal departmental “benchtop” procedures
    • work planning and control; coordination; and, tracking tools
    • risk-based identification and implementation of controls using a task hazard analysis (THA) or ePAS
    • development of formal work control documents (WCD) such as
      • temporary operational safety procedures (TOSPs),
      • operational safety procedures (OSPs),
      • other temporary WCDs (see Chapter 3320) or
      • use of ePAS Permits to Work and Certificates
    • lockout/tagout (LOTO) procedures for hazardous energy control or ePAS Isolation Certificates
    • authorization of work
    • lessons learned and records management

This procedure defines work processes and controls that would be established during an emergency, catastrophic system failure situation at Jefferson Lab. By their very nature, emergencies pose unique challenges, Jefferson Lab recognizes that listing the requirements for every possible emergency is prohibitive, but has used identified plausible situations to produce this guidance. These steps include:

  • Defining Catastrophic System Failure
  • Analyzing the Hazards
  • Verifying the System is in a Safe State