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Safety Incentive Program

OBJECTIVE:

Jefferson Science Associates’, Safety Incentive Award Program provides the opportunity to recognize the contribution of those whose innovative ideas and original processes result in improved safe behavior.  The level of recognition is defined by the impact of the behavior, activity, or accomplishment.  

SCOPE:

All employees and users are eligible for “On-the-Spot Awards,” but only employees are eligible for Safety Achievement or Director’s Safety Awards.

Awards are presented, as soon as practical, after the initiating event.

Award recipients (Safety Achievement or Director’s Safety) are featured in the Weekly Briefs, a Jefferson Lab Lessons Learned and, if appropriate, submitted to the Department of Energy National Lesson Learned database.

The absence of occupational injury/illness, near misses, or accidents is not adequate as sole justification for an award.

Directorssafety

Recognizes individuals who have gone significantly above and beyond their normal job duties to achieve a major safety related accomplishment.

Award: $100 (after tax) award, presented in recipient’s next pay period check; a “Director’s Safety Certificate;” and a featured write-up distributed via the Lessons Learned Program.

Eligibility: Only Jefferson Lab staff are eligible for this award
Presented By: Recipient’s Supervisor and Associate Director/Division Manager (recommend presentation at a work department gathering)
Instructions:
Any Jefferson Lab staff, user, or student may complete and submit the Director’s Safety Award Nomination Form for an eligible individual.
Step 1. The Nominator submits the completed form and certificate to the individual’s Supervisor for signature.
Step 2. The Supervisor submits the completed form and signed certificate to the Office of the Chief Operating Officer and Chief Finance Officer for approval.
Step 3. Upon approval, the following disbursements are submitted:
1. A copy of the entire package to the Chief Operating Officer’s Office,
2. The “Payment Request Form” to Payroll;
3. The “Justification for Award” to Lessons Learned Coordinator; and
4. The certificate to the recipient’s supervisor.
Step 4. Payroll notifies the recipient’s supervisor of the date of dispersion.
Step 5. Upon notification, the individual’s Supervisor presents the certificate to the recipient.

Examples:
• Develop an innovative method that ensures safety, affecting more than one organization or area (e.g. the Voltage Verification Unit).
• Actively planned and executed a lab wide event that promoted safety or the environment (e.g. organize volunteers to pick-up trash on Earth Day).

safetyachievementaward

Recognizes performance beyond normal job duties that ensured the safety of the individual, co-worker(s), the public, or the environment.

Award: $50 (after tax) award presented in the recipient’s next pay period check; a “Safety Achievement Certificate;” and a featured write-up distributed via the Lessons Learned Program.

Eligibility: Only Jefferson Lab staff are eligible for this award.
Presented By: Recipient’s Supervisor (recommend presentation at a work department gathering)
Instructions:
Any Jefferson Lab staff, user, or student may complete and submit the Safety Achievement Award Nomination Form for an eligible individual.
Step 1. The Nominator submits the completed form and certificate to the individual’s Supervisor for approval signature.
Step 2. The Supervisor submits the completed form and signed certificate to the Office of the Chief Operating Officer and Chief Finance Officer for approval signatures.
Step 3. Upon approval, the following disbursements are submitted:
1. A copy of the entire package to the Chief Operating Officer’s Office,
2. The “Payment Request Form” to Payroll;
3. The “Justification for Award” to Lessons Learned Coordinator; and
4. The certificate to the recipient’s supervisor.
Step 4. Payroll notifies the recipient’s supervisor of the date of dispersion.
Step 5. Upon notification, the individual’s Supervisor presents the certificate to the recipient.

Examples:
• Initiate a stop work due to unsafe condition/activity.
• Report a near miss that could have resulted in significant injury/illness.
• Recommend a meaningful, innovative improvement for a safer work area.

On the Spot Award

Recognizes safe behavior immediately.
Award: A token gift (e.g. flashlight, cup, string bag)
Eligibility: All Jefferson Lab staff, students, and users are eligible for this award.
Presented By: Supervisor, Manager, Sponsor, or Mentor presents a coupon to the individual to be redeem from the ESH&Q Department (Building 52) within two weeks of presentation.
Instructions:
Step 1. Observe safe behavior.
Step 2. Present coupon to Recipient.
Step 3. Recipient redeems coupon at the Safety Building 52 - ESH&Q Room 6.
Examples:
• Provide a relevant safety topic during a pre-job briefing.
• Make a safety suggestion for the work group and assisting in its implementation.
• Remove worn or suspect equipment from service and initiating appropriate disposal.